Peach County - Procurement Technician

Job Announcement:

 

ESSENTIAL FUNCTIONS

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

Assists with receiving and reviewing requisitions and purchasing requests from County departments; verifies and/or obtains authority needed to process request; meets with user department to define needs; determines most appropriate procurement method for competitive solicitation; and prepares purchase orders.

Contacts vendors; discusses products and services; obtains price quotes; and coordinates shipping dates for ordered products.

Enters procurement information including billing documents, purchase orders, and requisitions into procurement database; reviews vendor invoices and enters data into the accounts payable system; updates databases and automated files as needed; and generates reports and spreadsheets from information system.

Orders office supplies, forms and other materials as needed; contacts vendors to obtain quotes and price lists for supplies; and receives, stores, and delivers documents, office supplies.

Establishes and maintains procurement files, records, lists and databases, to include documentation for sealed bids and contractor/vendor selection, contracts, invoices, and purchase orders; collects, compiles and submits records for procurement audits; prepares procurement activity reports; and prepares a variety of reports upon request.

Ensures that vendors have required liability insurance and maintain files of vendor insurance certificates.  Maintains and seeks new vendors and sources of supplies; maintains list of vendors; keeps abreast of market trends, new product availability and changes in procurement functions; and assists departments with identifying sources for items, equipment and supplies.

Assist with providing information and assistance to departments, vendors, suppliers and other parties with procurement issues and concerns.

Assists with maintaining adequate supplies in Peach County’s central store.

Please direct questions regarding this position to HR@peachcounty.gov